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Access for All:
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Wednesday,
October 27, 1999
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| 8:00 a.m. to 6:00 p.m. | Exhibitor Registration |
| Thursday, October 28, 1999 | |
| 7 a.m. to 11 a.m. | Exhibitor Registration |
| 7 a.m. to 10:30 a.m. | Exhibitor Installation |
| 10:30a.m. | Exhibit Hall Opens |
| 12:30 p.m. to 2 p.m. | Lunch |
| 3:30 p.m. to 4 p.m. | Break in Exhibit Hall |
| 5:30 p.m. to 7 p.m. | Reception and Silent Auction in Exhibit Hall |
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Silent
Auction
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| A silent auction will be held throughout the event at several tables in the exhibit hall featuring items of interest and value to the meeting attendees. These items will be available for purchase by the attendees. MCN is currently seeking items for the exhibitors to donate for this auction. |
| Friday, October 30, 1999 | |
| 10 a.m. to 10:30 a.m. | Exhibitor's Meeting* |
| 10:30 a.m. to 11 a.m. | Exhibit Hall Opens/Break in Exhibit Hall |
| 12:30 p.m. to 2 p.m. | Lunch |
| 3:30 p.m. to 4 p.m. | Break in Exhibit Hall |
| 4 p.m. | Exhibit Hall Closes |
| 4:30 p.m. to 8 p.m. | Exhibitor Teardown |
| * The management of the conference will host a meeting for the exhibitors for the purpose of exchanging ideas and building a format for successful meetings in the future. | |
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Conference
Registration
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| Each exhibitor may designate one person to receive complimentary privileges as a full MCN Conference registrant (a $350 U.S. value). Conference registrants receive a registration packet including the conference program and access to all MCN program sessions and events. Booth representatives not registering for the conference itself will receive badges allowing them access to the exhibit hall only at no charge. Additional registrations for MCN full conference privileges are available to exhibitor representatives at $200 U.S. each, limit of two per Exhibit Booth purchased. |
| Availability of exhibit space |
| Due to limited availability of exhibit space, we strongly recommend that you mail your application early. We will process all applications on a first-come, first-served basis. Complete the enclosed application form and send it to: MCN, 1550 S. Coast Hwy, Suite 201, Laguna Beach, CA 92651; (949) 376-3456 Fax. |
| Register online |
| Take advantage of the efficiency of submitting your registration information electronically. Simply access the web site at www.mcn.edu and be prepared to enter your registration information and credit card number including expiration. You will receive confirmation by mail. Be assured that your credit card number will be protected by our secured server. Conference information and any updates will be posted on the web so check www.mcn.edu regularly. |
| Cost and size of exhibit space |
| The
rates for exhibit space are as follows: MCN Member: $650 per booth. Includes one conference registration. Non-member: $725 per booth. Includes one conference registration. Booth Size: All booths are 8 feet deep by 10 feet wide. MCN reserves the right to deny exhibit space. Note: Exhibit space pricing does not include any materials such as (but not limited to) tables, chairs, carpets, etc. These items must be arranged separately with the exhibit decorator. Upon receipt of your space contract and assignment of space, detailed information will be provided to your authorized representative. |
| Registration of exhibit personnel |
| Exhibitors will receive one complimentary registration per paid booth space. Additional registrations are $200 per person limit, two per booth. Representatives must be employees of your company and may not hold any other membership classification within MCN. Please submit names and corresponding payment on the enclosed application. All representatives must be registered. |
| Terms of payment & cancellation |
| Applications must be accompanied by check or money order made payable to the MCN in the full amount per space rental reserved. If written notice of space cancellation is postmarked by Wednesday, September 15, 1999, a full refund, less a $50 administrative fee, will be made. No refund or cancellation will be made for requests postmarked after September 15, 1999. |
| Assignment of exhibit space |
| Assignment of exhibit space will be made 30 days prior to the meeting. You will be notified in writing. Space will be assigned based on the date your request is received, availability of requested area, amount of space requested and special needs and compatibility of exhibitors. |
| Contractor of services & information |
| Freeman Decorating
Company has been appointed the official decorator and drayage
contractor for the 1999 MCN Annual Conference. Details on shipping
will come directly from Freeman. Please contact Freeman directly
with any questions at: Freeman Decorating Company 909 Turnpike Kearny, NJ 07032 (201) 998-6444 (201) 998-3080 Fax An Exhibitor Service Kit containing literature and rates for all labor, services, electrical connections, furniture, and miscellaneous equipment will be provided to exhibitors by Freeman Decorating Company, shortly after assignments of space have been confirmed. An Exhibitorâs Service Center will be maintained on the exhibitor floor to facilitate service requests from exhibitors during exhibit installation and teardown. |
| Exhibitor listing in the program |
| Each exhibitor will be listed in the conference program with a brief (100 words or less) description of their exhibit. Exhibitors wanting more extensive exposure are invited to advertise at discounted rates in the conference program, sponsor special events, advertise in Spectra, and/or distribute materials in the conference registration packets. |
| Hotel Information |
| To
receive the group discount make your hotel reservations by September
25, 1999. Room Rates are $155 single or $165 double occupancy.
Be sure to identify yourself as an MCN Conference attendee.
Call (215) 448-2000 and make your reservations today! Wyndham Franklin Plaza Hotel 17th & Race Streets Philadelphia, PA 19103 (215) 448-2000 Fax: (215) 448-2853 |
| Transportation |
| The Wyndham Franklin Hotel is approximately 20 minutes from the airport. Lady Liberty Shuttles is offering discounted door-to-door service from the Airport to the Wyndham Franklin Hotel for $7 each way. Make your transportation arrangements by going to the ground transportation desk when you arrive at the airport and dialing #27. |
| Airline information |
| American Airlines is offering special group rates for the MCN conference. Call (800)433-1790 and mention authorization number 20-Oscer9UZ to get your discounted fares today |
| Conference events | |
| Title Sponsor | $10,000 |
| Conference Tote Bags | $4,000 |
| Refreshment Breaks (4 available) | $2,000 each or $6,000 for 4 |
| Networking Reception | $8,000 |
| Luncheons (2 available) | $8,000 each or $14,000 for 2 |
| Session Sponsorship | $2,000 per session |
| Annual Conference Program Book | ||
| Space | Exhibitor | Non-Exhibitor |
| Single Program Book Sponsorship | $5,000 | $6,500 |
| $800 | $1,000 | |
| $800 | $1,000 | |
| Full Page | $500 | $700 |
| Half Page | $350 | $550 |
| Spectra Advertising | ||
| Inside Front Cover | $250 | $750 |
| Inside Back Cover | $225 | $675 |
| Back Cover | $275 | $825 |
| Full Page | $150 | $250 |
| Half Page | $90 | $150 |
| Quarter Page | $65 | $100 |
| Promotional Materials | ||
| Companies may distribute product literature via the registration packets given to all attendees of the conference. A great way to guarantee that every registrant receives your promotional materials! The cost is as follows: | ||
| Conference Exhibitor | $150 per item
(up to one ounce) |
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| Non-Conference Exhibitor | $500 per item
(up to one ounce) |
|
| 1.
Restrictions on Location of Exhibits and Solicitation Vendors are not permitted to conduct or solicit business in the exhibit hall unless they have purchased exhibit space. Vendors are not permitted to exhibit products and services to the full conference except in the exhibit hall; exhibitors may privately demonstrate products to individuals in locations other than the exhibit hall. 2. Booth Assignments Booth assignments will be made in the order they are received at MCN. To be complete, a contract must include the rental fee as indicated; assignments will not be made until the required rental fee is received. Every effort will be made to place exhibitors in their preferred positions and to separate exhibitors from competitors when requested, subject to space availability. This year's conference location will accommodate twenty eight (28) 8âx10â booths. 3. Booths A standard 8' x 10' booth is provided to the exhibitor. If an exhibitor plans to install a completely constructed display so that the standard booth equipment is not required or installed, no part of the constructed display shall project so as to obstruct the view of adjacent booths. Booth side dividers of a height in excess of 36" must not extend further than three free out from the back wall. Booth wall must not exceed eight feet in height. Island exhibits must include a back wall that blocks visibility of neighboring booths. Any exception must first be approved by MCN. Audiovisual equipment must not be played at a level that would interfere with adjacent exhibitors. Telephone connections and special electrical requirements will be installed at the exhibitor's request for an extra charge. 4. Payment and Cancellation Full payment is required for reservations. Deadline for reservations is September 15, 1999. Cancellations made prior to September 15 will receive a refund less a $50 US penalty. No refunds will be made on cancellations made after September 15, 1999. No refunds will be made for ad copy or program inserts not received by September 15. 5. Use of Space No exhibitor shall permit any other corporation or firm or its representatives to use the space allotted to the signer of this contract, nor shall he/she display articles not manufactured or normally sold by him/her. Requests for CO-participation by any other corporation or its firms or representatives in space assigned to the original applicant must be made in writing to MCN. If permission is granted by MCN, there will be an additional charge of $150 US per day for each additional participant. Exhibitors may not sublet booths or assign this lease in whole or part without the prior consent of MCN. |
6.
Limitation of Liability The exhibitor shall indemnify the
organizers against all claims, demands, actions, expenses, damages,
penalties or proceedings arising out of or in any way connected
with the exhibitor's occupancy and use of the exhibition premises
or any part thereof. Exhibitors will be required to pay the
cost of making good any damage to floors, wall structures and
accessories. 7. Security and Insurance The organizers will take responsible care to ensure security in the exhibition area. The organizers will not be liable for damage or loss to exhibitor's property, nor shall they be liable for any injury that may occur in the exhibition areas. The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arriving out of injury or damage to exhibitors' displays, equipment, and other property brought upon the premises of the hotel and shall indemnify and hold harmless the hotel agents and employees from any and all such losses, damages and claims. Exhibitors are responsible for obtaining the insurance they require to participate. 8. Protection of the Exhibit Hall Facility Nothing shall be posted or tacked, nailed, screwed or otherwise attached to the columns, walls, floors or other parts of the conference hotel without permission from the proper building authority and MCN. 9. Contractor and Shipping Freeman Decorating Company is the official drayage contractor for the conference. Details on shipping will come directly from Freeman Decorating. An Exhibitor Service Kit containing literature and rates for all labor, services, electrical connections, furniture and miscellaneous equipment will be provided to exhibitors by the official decorating contractor a short time after assignment of space has been confirmed. An Exhibitorâs Service Center will be maintained on the exhibit floor to facilitate service requests from exhibitors. If you have questions or a request, please contact: Freeman decorating Company, 909 Newark Turnpike, Kearny, NJ, 07032, Phone (201) 998-6444, Fax (201) 998-3080. |
10.
Installation and Dismantling Packing, unpacking and assembly of exhibits will be done only in designated areas and in conformity with directions of the exhibition manager, the hotel or their assistants. The specific requirements as to the time for installation and dismantling of exhibits will be supplied to each exhibitor. Such requirements shall be binding. All displays must be in place and set up by the time of the official opening of the exhibit area. Space not occupied or set up by one hour prior to that time may be reassigned for other purposes. No exhibits shall be dismantled before the official closing time of the show. 11. Default Occupancy An exhibitor failing to equip space which has been contracted is not relieved of the obligation of paying for such space at the full rental price. MCN shall have the right to use, as it sees fit, any such booth unoccupied by one hour before the exhibition opening. 12. Distribution of Printed Matter, Samples, etc. Neither exhibitors nor non-exhibitors shall distribute to the conference attendees printed matter, samples, souvenirs and the like, except from within the rented spaces. Special distribution of such matter elsewhere must be approved by MCN. Distribution of material in the Conference Packets is available for a fee. 13. Listing of Exhibits in the Final Conference Program Exhibitors will be listed in the final conference program. They may supply a brief description (100 words or less) of their exhibit to appear in the program. The description must be received by September 17, 1999, and exhibitors who do not provide a description by that date may be listed in the program by name only. Exhibitors who register after September 17,1999 will not be listed in the program. 14. Agreement to Conditions Each exhibitor agrees for himself/herself and his/her employees to abide by these conditions, it being understood and agreed that the sole control of the exhibition hall rests with MCN. 15. Amendments MCN shall have sole authority to interpret and enforce all rules and regulations contained herein, and to make any amendments thereto, and to make such further rules and regulations as shall be necessary for the orderly conduct of the exhibition. |
| Mission
Statement The Museum Computer Network (MCN) is a nonprofit organization of professionals dedicated to fostering the cultural aims of museums through the use of computer technologies. We serve individuals and institutions wishing to improve their means of developing, managing and conveying museum information through the use of automation. We support cooperative efforts that enable museums to be more effective at creating and disseminating cultural and scientific knowledge as represented by their collections and related documentation. |
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| MCN Activities | |
| MCN'S activities include providing referral services for institutions and individuals looking for information on all aspects of automation, and the coordination of special educational programs that provide instruction in both introductory and advanced topics. MCN has many Special Interest Groups, which represent a number of topical interests ranging from Archaeology and Anthropology to the Internet to Visual Information, as well as regional areas. MCN's newsletter Spectra, published quarterly, carries articles, project updates, product news and reports from MCN's Special Interest Groups. MCN also publishes the MCN Directory of Vendors and Consultants. MCN has developed Planning for Museum Automation, instructional materials for running workshops on introductory museum automation. MCN is an active participant in the electronic community, with a World Wide Web Site, making information on MCN, its programs and its publications available to a wider audience on the Internet. | |